The purpose of a Documentation Manager specializing in Legal Claims is to oversee and manage the documentation process related to legal claims within an organization. This role is responsible for ensuring accurate and comprehensive documentation of legal claims, supporting the organization’s legal team, and facilitating effective communication and collaboration between internal stakeholders and external parties.
Job role description:
Manage Legal Claim Documentation:
Develop and implement documentation procedures and guidelines for legal claims.
Create and maintain a centralized repository for legal claim documents, ensuring proper organization and accessibility.
Review and analyze legal claim documentation to identify gaps, inconsistencies, and inaccuracies.
Collaborate with internal teams, including legal, compliance, and risk management, to gather relevant information for legal claim documentation.
Coordinate Legal Claim Processes:
Collaborate with the legal team to gather information, evidence, and supporting documents necessary for legal claims.
Assist in the preparation and filing of legal documents related to claims, such as complaints, responses, motions, and settlements.
Ensure adherence to legal procedures and deadlines in relation to legal claims.
Monitor the progress of legal claims and maintain accurate records of all activities and milestones.
Liaise with Internal and External Stakeholders:
Act as a primary point of contact for internal teams and external parties involved in legal claims.
Coordinate and facilitate communication between legal counsel, insurance providers, regulatory agencies, and other relevant parties.
Respond to inquiries and requests for legal claim information from internal and external stakeholders.
Provide support and guidance to internal teams on documentation requirements and procedures related to legal claims.
Quality Assurance and Compliance:
Ensure the accuracy, completeness, and integrity of legal claim documentation.
Conduct regular audits of legal claim documents to identify areas for improvement.
Ensure compliance with legal, regulatory, and industry standards pertaining to legal claim documentation and processes.
Stay updated on changes in relevant laws, regulations, and best practices related to legal claims and documentation.
Training and Support:
Develop and deliver training programs to educate employees on legal claim documentation processes and requirements.
Provide guidance and support to employees regarding the proper documentation of incidents or events that may lead to potential legal claims.
Offer assistance and expertise in the use of document management systems and tools to ensure efficient and effective documentation processes.
Key interactions (Internal | External):
Internal: Finance | HR & Admin | Operations | Commercial | Sales Marketing, Commercial, Leadership
Background and experience:
Proven experience in managing legal claims and associated documentation within a corporate/legal environment is essential.
Familiarity with various types of legal claims, such as personal injury, product liability, contract disputes, employment matters is highly desirable.
Experience working closely with legal teams, insurance providers, regulatory agencies, and external legal counsel is valuable.
Competencies and skills:
How to apply
Please fill out the application form below and share your cover letter and CV.